Electronic Billing provides you with a complete cost-effective system for utility invoice processing, enabling you to receive bills electronically directly from your utility supplier. Invoices are checked and validated, and can be automatically processed into a Monitoring & Targeting database such as TEAM Sigma.
Electronic billing uses EDI (Electronic Data Interchange) files, which is a computer-to-computer communication of structural data that allows automatic electronic processing without manual intervention. EDI is the ultimate solution for paperless electronic billing and it is an effective control of utility consumption and costs. TEAM EDI Solutions are designed to accommodate the commonly used TRADACOMS 26 v3 industry standard, which is recognised as HM Revenue & Customs Approved for compiling VAT reports. It will also support the proposed new xml based GS1 xml standard. Energy Managers across all sectors of commerce, industry, and government use EDI. Large organisations receive hundreds, if not thousands of utility invoices each year. Without EDI, these invoices pass through a process of checking, manual data entry and payment that is both cost and resource intensive.TEAM EDI consists of the following two components:
“The audit trails in BBC are excellent as they go down to account level to review past bills and help explain billing errors and re-billing to sites which is something we are often quizzed on.”
Matthew Tidmarsh, Chief Engineer, Lancashire County Council
“From a resource point of view and checking bills we save an awful lot of resource time because obviously when we do the EDI the TEAM software does the verification checks.”
Lloyd Bentley, Energy and Compliance Manager, London Fire Brigade
This includes everything from retrieval of the EDI message, bill checking and validation, to automatic population of accounts payable and M&T systems.
It can accept utility supplier data in GS1 UK billing standards, for maximum confidence in data transmission security. Sigma BBC is an automated system for the detailed checking of bills and not only reduces resources required to process bills, but also ensures that only valid bills are paid. The software can form part of an HM Revenue & Customs approved process for VAT records. Using electronic billing through the Sigma Bulk Checker enables you to browse EDI files and drill down to information contained in an individual bill.
TEAM recommends a TRADACOMS based format and the table below lists the Utility Specific Modules that we are able to support.
A wide range of reports are available in electronic bllling including:
TEAM are actively working in partnership with all utility companies who offer EDI billing information for electronic billing.
We can help you through every stage of setting up and implementing an integrated EDI system. TEAM also offers full maintenance and support to ensure your EDI system can adapt to supplier changes or changes to the EDI messages they send. This includes a regular software upgrade at no extra charge, to ensure you benefit from the latest developments in EDI technology.
Two hundred and fifty invoices used to take at least 2 man days to key into the database, validate and process for payments. Now a single monthly payment is processed and the database loading is performed automatically in only 10 minutes.